GPAC ERP Express Edition
GPAC ERP Express Edition is a cloud-ready accounting solution designed for small and growing businesses. It helps manage income, expenses, assets, liabilities, customer and supplier balances, banking transactions, vouchers, and financial reports through one integrated platform. Real-time financial visibility, structured accounting workflows, and accurate reporting help businesses improve control, reduce manual work, and make better decisions.
Flexible Chart of Accounts Management
GPAC ERP Express Edition provides a flexible Chart of Accounts that helps
businesses organize financial records according to their operational and
reporting requirements. Accounts can be structured clearly to support
accurate transaction posting, financial analysis, and real-time reporting.
Account Groups: Organize accounts under major categories such as Assets, Liabilities,
Equity, Income, and Expenses.
Account Sub-Groups: Create additional account classifications for more detailed financial
tracking and reporting.
Account Ledgers: Maintain individual ledgers for cash, bank, customers, suppliers, expenses,
income, and other accounts with complete transaction history.
Opening Balance Management
GPAC ERP Express Edition makes it easy to record and manage opening balances when starting a new accounting period or migrating from another system.
Voucher-Based Entry: Record opening balances through dedicated Opening Balance vouchers for
structured and traceable financial setup.
Date-Specific Balances: Enter account balances as of a defined opening date to ensure accurate
reporting from the beginning of the accounting period.
Ledger-Level Detail: Maintain opening balances for cash, bank, customers, suppliers, assets,
liabilities, income, expenses, and other ledger accounts.
Accurate Financial Position: Establish correct opening values for receivables, payables, assets,
liabilities, and equity before regular transactions begin.
Flexible Voucher Management
GPAC ERP Express Edition provides a flexible voucher system for recording and managing everyday financial transactions with accuracy and control. The system supports receipts, payments, journal entries, contra transactions, opening balances, adjustments, and other accounting activities within one structured workflow.
Approval Workflows
GPAC ERP Express Edition supports configurable approval workflows that help businesses maintain control, improve accountability, and reduce unauthorized financial activities.
Purchase Invoice Approval: Review and approve supplier invoices before payment processing to improve
accuracy and financial control.
Sales Invoice Approval: Verify and approve sales invoices before final posting or customer delivery.
Payment and Expense Approval: Apply authorization steps to payments, expenses, and other sensitive
transactions before they are finalized.
Asset Disposal Approval: Require approval before recording the disposal or removal of business assets.
Financial Reports
GPAC ERP Express Edition provides essential financial reports that help businesses monitor performance, review account balances, and make informed decisions using accurate and up-to-date information.
General Ledger: Review complete transaction histories for individual accounts with detailed
debit, credit, balance, voucher, and date information.
Day Book: View daily financial transactions in one centralized report for easier
monitoring and verification.
Trial Balance: Generate account-wise debit and credit balances to review the accuracy and
completeness of financial records.
Balance Sheet: Evaluate assets, liabilities, and equity to understand the financial position
of the business.
Income Statement: Analyze income, expenses, and the resulting profit or loss for a selected
accounting period.
Cash Flow Reports: Monitor cash inflows and outflows to improve liquidity planning and financial control.
Why Choose GPAC ERP Express Edition?
Multi-Currency Support: Record and manage transactions in multiple currencies for international
customers, suppliers, and business operations.
Complete Audit Trail: Track transaction creation, modification, approval, and user activities to
improve accountability and transparency.
User Roles and Permissions: Control access to accounts, vouchers, reports, approvals, and sensitive
financial information through role-based permissions.
Scalable Configuration: Start with essential accounting features and expand users, workflows, reports,
and business functions as your organization grows.
Flexible and Configurable: Configure account structures, approval processes, transaction types, and
reporting options according to your operational requirements.
Easy-to-Use Interface: Simplified navigation and structured workflows help users complete daily
accounting activities with less training.
Data Security and Control: Protect financial information through controlled access, user permissions,
transaction history, and secure system administration.
Real-Time Financial Visibility: Access current account balances, dashboards, ledgers, and financial reports
to support faster and more informed business decisions.
Schedule a live, hands-on demonstration of GPAC ERP and discover how it can simplify and improve your business operations.
Automated Bill Notification
GPAC Accounting Software features an Automated Bill Notification system that sends personalized billing details directly from the customer's Receivable Accounts Ledger to their email. This feature uses customizable XML templates for emails, including greetings and detailed account information like ledger statements. Attachments such as PDFs can also be included, enhancing clarity and customer engagement by delivering timely and precise billing communications.
Accounts Dashboard
The Accounts Dashboard provides a visually appealing and highly informative view of your business’s financial health:
Year Overview: Get a snapshot of financial performance for the current and previous year.
Income and Expenditure: View the overall income and expenditure of the business in an easy-to-understand format.
Cash Position: Assess the available cash in the business to ensure liquidity.
Assets vs Liabilities: Compare assets to liabilities, ensuring a balanced financial position.
Payables vs Receivables: Track amounts due to and from the business, ensuring timely payments and collections.
Bank Position: View the cash position in bank accounts to manage funds effectively.