Accounting and Inventory
GPAC Inventory management is fully integrated with the accounting module. Experience real-time accuracy and streamlined processes that synchronize your inventory and financial data seamlessly.
The GPAC Inventory System enhances operational efficiency through comprehensive management of stock levels, product categorization, and inventory tracking.
Standard Edition Features
Chart of Accounts Management
GPAC Accounting offers a highly configurable Chart of Accounts that allows businesses to easily manage and organize their accounts in a way that suits their specific needs. This includes:
- Account Grouping: Classify accounts into broad categories like Assets, Liabilities, Income, and Expenditures.
- Account Sub-Group: Further categorize accounts for more detailed financial tracking.
- Account Ledger: Maintain detailed ledgers for each account to track all transactions.
Opening Balance Management
The software supports easy entry and management of Opening Balances with features like:
- Voucher-based Entries: Record opening balances via vouchers.
- Date and Amount Specific: Ensure accuracy from the first day of your accounting period.
Approval Workflows
GPAC Accounting incorporates robust approval workflows to maintain control and ensure compliance for critical financial transactions.
- Purchase Invoice Approval: Review and approve purchase invoices.
- Sales Invoice Approval: Approve sales invoices prior to finalization.
- Disposal Approval: Secure approvals for asset disposals.
Bank Reconciliation
GPAC Accounting simplifies bank reconciliation, helping you match your bank statements with your accounts to ensure your financial records are always accurate and up-to-date.
- Automated Reconciliation: Enjoy seamless bank reconciliation with automated features that match transactions efficiently and accurately.
- Multiple Bank Support: Integrate multiple bank accounts for real-time reconciliation, streamlining your financial management across different institutions.
Financial Reports
GPAC Accounting includes a wide range of reporting options, providing businesses with insightful financial data.
- General Ledger: Access comprehensive records of all financial transactions.
- Day Book: Track daily business transactions in one centralized location.
- Trial Balance: Ensure balance in your books by quickly generating trial balance reports.
- Balance Sheet & Income Statement: Access financial statements that help evaluate the business’s financial health.
- Cash Flow Reports: Get real-time updates on cash inflows and outflows.
Accounts Dashboard
The Accounts Dashboard provides a visually appealing and highly informative view of your business’s financial health:
- Year Overview: Get a snapshot of financial performance for the current and previous year.
- Income and Expenditure: View the overall income and expenditure of the business in an easy-to-understand format.
- Cash Position: Assess the available cash in the business to ensure liquidity.
- Assets vs Liabilities: Compare assets to liabilities, ensuring a balanced financial position.
- Payables vs Receivables: Track amounts due to and from the business, ensuring timely payments and collections.
- Bank Position: View the cash position in bank accounts to manage funds effectively.
Purchase Requisition
The Purchase Requisition feature allows employees to initiate procurement requests with a few clicks. Employees can specify:
- Item Specification: Employees can list item names along with the required quantities, ensuring precise requests.
- Preferred Suppliers and Departments: Employees can select preferred suppliers and associate requests with specific departments, facilitating better resource and vendor management.
- Requisition Types: This functionality categorizes requisitions by type, helping in the efficient sorting and prioritizing of procurement needs.
This simple, streamlined process reduces the time spent on manual paperwork, ensuring a faster approval process and smoother transitions into purchase orders.
Purchase Orders
The Order Receipt module helps businesses manage goods receipt with clear documentation.
- PO Numbers: Track unique purchase order numbers for easy reference.
- Supplier & Warehouse: Record supplier names and associated warehouse details.
- Batch Numbers & Stock Levels: Monitor batch numbers and stock levels for inventory management.
Purchase Invoice
A purchase invoice is issued by a vendor to a buyer, detailing the products provided, prices, and the total amount due. It is often matched with the purchase order and receipt for accuracy before payment. Purchases can be made directly from a purchase invoice, bypassing the requisition process.
- Invoice Creation: Generate invoices based on purchase orders.
- Stock & Warehouse Tracking: Track inventory and warehouse status.
- Automated VAT Calculations: Calculate VAT automatically.
Sales Quotation
GPAC Sales Software allows businesses to create and manage sales quotations with ease, ensuring that all customer information, items, and pricing are accurate:
- Quotation Generation: Automatically generate sales quotations with customizable fields for item codes, descriptions, quantities, VAT, and discounts.
- Customer Personalization: Add customer-specific details and comments, ensuring that each quotation is tailored to the client’s needs.
- Seamless Conversion: Convert quotations to sales orders with just a few clicks, making the process more efficient.
Sales Order Processing
Sales orders are at the heart of every sale, and GPAC makes it easier than ever to manage:
- Easy Order Creation: Create, update, and track sales orders with detailed item and customer information.
- Due Dates & Credit Limits: Set due dates and monitor credit limits for each order to ensure healthy cash flow and reduce risks.
- Efficient Tracking: Monitor the status of orders in real-time, from creation to fulfillment.
Sales Invoice
With GPAC, invoicing is made easy and accurate:
- Automated Invoicing: Generate sales invoices from sales orders or delivery orders with automated calculations for VAT and discounts.
- Customizable Fields: Add comments, employee names, and other fields to customize your invoices.
- Tracking & Reporting: View sales invoices in real-time and generate detailed reports for financial planning.
Sales Return Management
Sales returns can be easily managed and tracked with GPAC Sales Software:
- Return Tracking: Record and manage product returns, track return quantities, and process refunds or exchanges.
- Invoice Linking: Link returns directly to the associated sales invoices for a more streamlined process.
- Return Reports: Generate sales return reports for analysis and to identify patterns or issues in the sales process.
Item Categorization & Grouping
GPAC software allows you to organize your inventory into Item Categories, Item Groups, and Item Subgroups, making it easier to manage and track stock across various classifications. This structured system helps with quick identification, better reporting, and efficient stock management.
- Item Category: Define broad product categories to group similar items for better visibility.
- Item Group & Subgroup: Break down categories into specific groups and subgroups for even more precise tracking.
Opening Stock and Adjustments
Upon implementation or at the beginning of each financial year, easily manage Opening Stock. The system allows for seamless entry of stock data, including Voucher Numbers, Warehouse Names, Batch Numbers, Rates, and Quantities.
- Real-Time Stock Updates: Ensure that the system reflects real-time stock levels across all warehouses.
- Stock Adjustments: Make quick adjustments to stock levels when discrepancies occur, ensuring accurate data at all times.
Stock Transfer
GPAC Stock module allows you to track Stock Transfers between warehouses, departments, or locations with ease. Whether you are transferring stock due to demand shifts or seasonal changes, the software helps you track quantities, rates, and destinations efficiently.
- Track Stock Transfers: Ensure complete visibility of stock movement between locations.
- Batch Number Tracking: Track the movement of goods based on their Batch Numbers for better quality control.
Stock Damage
In any inventory system, damage is inevitable. Track Stock Damage, providing insights into which items are affected, the quantity, and the reasons behind the damage.
- Damage Tracking: Capture essential details on damaged items and their monetary value.
- Accountability: Track damaged goods by employees or departments to ensure accountability.
>> Inventory module details
Point of Sale
GPAC POS is a powerful, user-friendly system designed to streamline sales, inventory, and financial management for businesses of all sizes.
- Fast & Easy Sales Processing: Complete transactions quickly with barcode scanning and multiple payment options.
- Seamless Payment Integration: Accept cash, cards, mobile wallets, and digital payments.
- Flexible Discounts: Apply percentage-based or fixed amount discounts on products or total bills.
- Inclusive & Exclusive VAT: Configure VAT to be included in the price or added separately.
Bank Management
This module facilitates seamless banking operations by managing key financial transactions related to banks, checks, and account details:
- Bank Information: Maintain and manage details of multiple bank accounts, including account numbers, branch details, and transaction histories.
- Cheque Book Registration: Register and track issued cheque books, including cheque numbers and usage history.
- Cheque Issue: Record and manage issued cheques, ensuring accurate tracking of payments and preventing errors.
Cheque Leaf Printing
- The software will support various bank cheque formats.
- Drag-and-drop cheque layout customization.
- Adjustable positioning for payee name, date, amount.
- Real-time preview before printing.
Cheque Received
- Log and process received cheques.
- Helps businesses track incoming payments efficiently.
- Record details such as cheque number, issuing bank, amount, and payer details.
- Verify cheque status (Pending, Cleared, Bounced, Cancelled).
- Generate reports for received cheques and track due payments.
- Integrate with accounting modules for automatic reconciliation.
Sales Order and Order Delivery
- Automate sales order processing from creation to approval.
- Multi-channel order management (online, direct, or retail).
- Real-time order tracking and status updates.
- Flexible order delivery options.
Sales Target & Achievement
- Set monthly, quarterly, and annual sales targets for each representative.
- Track actual sales against assigned targets.
- Generate performance reports with achievement percentages.
Sales Invoice & Challan Generation
- Generate automated sales invoices based on sales orders.
- Generate sales challans and bills.
Bill Generation & Payment Tracking
- Auto-generate bills based on order and delivery data.
- Track payment due dates, outstanding amounts, and settlements.
Full Integration with Accounting
- Auto-sync sales transactions with accounting ledgers.
- Generate financial statements, balance sheets, and P&L reports.
- VAT compliance automation.
- Manage accounts payable and receivable seamlessly.
Inventory & Stock Management
- Real-time stock updates based on sales and purchases.
- Prevent stock shortages with automated reorder levels.
- Warehouse-wise stock tracking and reporting.
Business Intelligence & Reporting
- Area-wise dealer sales analytics and performance reports.
- Sales Representative-wise sales reports.
- Audit logs to track all transactions and modifications.
