GPAC Purchase
The Purchase Module automates and simplifies the procurement process for businesses. It allows for easy management of purchase orders, supplier invoices, and payment tracking. With detailed reporting and analysis, it supports smarter purchasing decisions and better supplier relationship management.
Purchase Requisition
The Purchase Requisition feature allows employees to initiate procurement requests with a few clicks. Employees can specify
Item Specification: Employees can list item names along with the required quantities, ensuring precise requests.
Preferred Suppliers and Departments: Employees can select preferred suppliers and associate requests with specific departments, facilitating better resource and vendor management.
Requisition Types: This functionality categorizes requisitions by type, helping in the efficient sorting and prioritizing of procurement needs.
This simple, streamlined process reduces the time spent on manual paperwork, ensuring a faster approval process and smoother transitions into purchase orders.
Purchase Orders
The Order Receipt module helps businesses manage goods receipt with clear documentation.
PO Numbers: Track unique purchase order numbers for easy reference.
Supplier & Warehouse: Record supplier names and associated warehouse details.
Batch Numbers & Stock Levels: Monitor batch numbers and stock levels for inventory management.
Purchase Invoice
A purchase invoice is issued by a vendor to a buyer, detailing the products provided, prices, and the total amount even due. It is often matched with the purchase order and receipt for accuracy before payment. Purchases can be made directly from a purchase invoice, bypassing the requisition process.
Invoice Creation: Generate invoices based on purchase orders for accurate billing.
Stock & Warehouse Tracking: Track inventory and warehouse status for efficient management.
Automated VAT Calculations: Calculate VAT automatically for seamless financial processes.
Comprehensive Reporting & Analytics
The software’s built-in Reporting system allows businesses to generate customized reports for analysis, including:
Supplier Reports: Generate reports in PDF or Excel format for supplier details.
Invoice & Purchase Reports: Create reports based on date ranges and suppliers for invoicing and purchases.
Item & Supplier Summaries: Provide detailed insights into purchasing trends by item and supplier.
Payables Reports: Track outstanding payables for effective financial management.
Flexible Purchase Reports for Better Decision-Making
With flexible filters like Date Range, Supplier Name, and Item Wise breakdowns, you can generate detailed reports on:
Month-wise Purchase Amounts, Quantities, and Invoices: Easily track your purchasing trends over time.
Purchase Register: Examine all transactions, including any pending payments.
Item-wise and Supplier-wise Summaries: Gain granular insights into your procurement activities.
Multi-Dimensional Dashboard
Gain a comprehensive overview of your purchase activities with GPAC’s interactive dashboard:
Yearly & Monthly Overview:
Track your purchase performance year-over-year and month-by-month to optimize procurement strategies..
Purchase Trends:
Compare purchase orders to actual purchases for better supplier performance analysis and inventory planning.
Order vs. Purchase Comparison:
Compare purchase orders to actual purchases for better supplier performance analysis and inventory planning.
Why Choose GPAC Purchase Software?
Efficiency & Accuracy: Automates tasks like invoicing and supplier management, reducing errors and boosting productivity.
Real-Time Insights: Access up-to-date data on purchases, stock, payables, and suppliers for quick decision-making.
Scalability: Adapts to businesses of any size and industry, growing with your needs.
Cost Control: Tracks budgets, prevents overspending, and supports better supplier negotiations.
User-Friendly: Intuitive design enables easy use across departments with minimal training.
System Integration: Connects seamlessly with financial, inventory, and accounting systems.
Schedule a live hands-on demonstration with GPAC software to see how our solutions can help run your business.